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Employers must be ready to submit furlough claims

Updated: Apr 20, 2020

Fish and chip shop owners are advised to have all the information ready to apply for the Government’s Coronavirus Job Retention Scheme when it goes live next week.

The scheme, which sees furloughed staff receive 80% of their pay, will be available to access via GOV.UK on Monday 20th April. The onus is on employers to submit claims and calculate the amount they are claiming.

The government has warned it anticipates a high level of traffic to the website, which could cause problems and could mean it takes several attempts to submit a claim.

To submit a claim, you will need your Government Gateway (GG) ID and password ready.

You will then need:

- Your employer PAYE reference number

- The number of employees being furloughed

- National Insurance Numbers for the furloughed employees

- Names of the furloughed employees

- Payroll/employee number for the furloughed employees (optional)

your Self Assessment Unique Taxpayer Reference or Corporation Tax Unique Taxpayer - Reference or Company Registration Number

- The claim period (start and end date)

- Amount claimed (per the minimum length of furloughing of 3 consecutive weeks)

- Your bank account number and sort code

- Your contact name

- Your phone number

If you have fewer than 100 furloughed staff you will need to input information directly into the system for each employee.

If you have 100 or more furloughed staff, you will need to upload a file (xls .xlsx .csv .ods) with information for each employee.

If you use an agent who is authorised to act for you for PAYE purposes, they will be able to make a claim on your behalf. If you use a file only agent (who files your RTI return but doesn’t act for you on any other matters) they won’t be authorised to make a claim for you and you will need to make the claim yourself.

After checking the claim for eligibility, HMRC aims to pay it by BACS to a UK bank account within six working days. Employees must be paid all the grant due to them.

For full information on eligibility and how to claim, click here.

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